Or use Find and replace to replace paragraph marks (^p) with spaces. If you aren't sure, Ctrl+Shift+8 to toggle marks on and off. If a name and corresponding address are on different lines, backspace to remove the paragraph mark. Use Find and Replace to replace the commas with semi-colons and tabs (^t) with a space.Remove the text "To:" "CC:" and "From:".Delete the content below the addresses and above it.I press Ctrl+A to select the signature then Ctrl+V to paste over it.
Open a new message form and paste the header into it.Click in the header field of the Message options dialog and press Ctrl+A to select all, Ctrl+C to copy.If you have an unusually large group of people to whom you want to send mail, or if you want to protect their confidentiality, you might want to create an email distribution list using. In Outlook 2003, from the Actions menu, select New Message to Contact. To get the addresses from the Internet header In Outlook 2007, from the Actions menu, select Create, and then New Message to Contact. The instructions to create the DL once you have the list of addresses is below. While you can get the addresses from any semi-colon delimited or one address per line list, this page was originally written to help people who wanted to create a DL from addresses in a message they were CC'd on. This method is only needed if you use older versions of Outlook. Paste into the members field of a Contact Group form (DL).Ĭreate a DL (Contact Group) from a List of Addresses If you use Outlook 2010 or newer, you can hit Reply All then copy the addresses from the To and CC fields. For example groups like: ‘Regional Managers’, ‘Branch Staff’, ‘Neighbours’, ‘Club members’ etc. They are often used in business but are also useful for individuals or families. In the Contacts module, use New Contact Group. Outlook Contact Groups are a way to combine a list of contacts under a single name. If you would like to review the process of creating a contact group in Outlook 2013, please review the video lesson, titled Creating Contact Groups, shown below.
If you have any questions or suggestions, please feel free to ask OfficeToolTips team. The Group command will create and Office 365 Group, which is a special type of mailbox.įrom the New Items button, you need to select More Items > Contact Group. Note that contact groups were called distribution lists in Outlook 2007, however they retain the same functionality in both versions. In Outlook 2007 you wouldnt find a Contact Group because its called a Distribution List in this version of Outlook, for more details see Sharing Distribution Lists.
You need to select Contact Group, not Group. Moreover, the collected addresses can be used for mail filtering. This add-on for Microsoft Outlook will help you to avoid losing addresses of people you correspond with. Outlook, when used with Office 365 Exchange accounts, has two types of Groups available. Add Contacts is an add-on for Microsoft Outlook that automatically adds e-mail addresses to the contact folder when you reply to a message and/or send a new message. Diane Poremsky Which Group command to use?